We are currently recruiting for an Accounts Administrator to join our Finance Division in the Midwest. This is a full time, permanent role with the successful candidate being based in our regional office in Limerick. This role would be ideally suited to an individual with a background in general accounting. This is an administrative role providing support to the wider Finance and Operations Teams by taking on the day-to-day duties and adhering to strict month end deadlines.
RESPONSIBILITIES:
- Processing purchase orders and maintaining procurement records for various divisions
- Processing orders of PPE and maintaining records of spares
- Provide support to Accounts Payable, liaise with suppliers, address subcontractors and resolve any queries in relation to PO’s
- Processing of new supplier setup forms
- Generating new work tickets and updating statuses on tickets within the tracking system
- Preparation of weekly report, labour journals and billing for key clients and projects
- Generating invoices and account statements
- Maintaining accounts receivable files and records
- Processing of timesheets and reports for payroll
- Processing expenses, ensuring that proof of purchase and approvals have been provided
- Manage and maintain supporting documentation for auditing purposes and ensuring the same is managed and stored correctly
- Assist the Finance Team with any excessive workload as required
- Any other duties as deemed necessary for the efficiency of the business
QUALIFICATIONS, EXPERIENCE & KNOWLEDGE:
- A minimum of 2 years experience as an Accounts Administrator or a similar position
- Strong organisational and administrative skills
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office with proven experience of using accountancy software
- Detail-oriented with strong analytical and problem-solving skills
- Strong understanding of FM/Building (Mechanical & Electrical) services is an advantage
- Ability to multitask
